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Clerk of Circuit Court


Sarah A. "Kate" Spry
Clerk of the Circuit Court

Deidre D. Martin
Deputy Clerk

Madison Keller
Deputy Clerk

1 Courthouse Circle
PO Box 8
Cumberland, VA 23040
(804) 492-4442   |   fax (804) 492-4876

Mon. through Fri. - 8:30 am to 4:30 pm
Arrive before 4 pm to record land transactions or apply for a marriage license to allow sufficient processing time.



The Clerk of the Circuit Court is a constitutional officer and is elected to an eight-year term by the voters of the locality. The clerk handles administrative matters for the Court, such as managing the Court’s docket and juries, processing all criminal files, and preparing, recording and maintaining court orders, subpoenas and pleadings. All Circuit Court suits and appeals from the lower court are filed and processed by the Clerk. The Clerk has the authority to probate wills and grant administration of estates and serves as general record keeper for the county, recording deeds, deeds of trust, plats and other documents relating to real estate. Other transactions and recordings processed by the Clerk’s Office include judgments, financing statements, partnerships, fictitious names, marriage licenses, concealed weapon permits, military discharges, and a variety of appointments, including ministers and notaries.

Concealed Handgun Permits

The fee for a Concealed Handgun Permit is $50.00, payable to the Clerk of Court.  You may download the application for a Concealed Handgun Permit here, or you may also obtain a copy of the application from the Clerk's Office.

When submitting an application for a first permit or an expired permit, you must present your application in person to the Clerk's Office along with the $50.00 fee. Please remember to bring your driver's license with you when you submit your application. Applications must include proof of a completed handgun training course. Please contact the Clerk's Office if you have any questions about which courses or certificates are accepted. 


Deed Calculation

Click here for the Circuit Court Deed Calculation System

Civil Filing Fees

Click here for the Civil Filing Fees Calculation System


Cumberland County’s records go back to 1749 when the county was formed. We have the following records: wills, deeds, marriages, and court order books. There are very few birth and death records (births 1853-1870 and deaths 1853-1885).

If a researcher provides a book and page number reference, the Clerk’s Office staff will make copies for $0.50 cents per page.

Marriage Licenses

Marriage licenses are issued in the Circuit Court Clerk's Office until 4:00 PM to allow sufficient time to complete the application. Marriage ceremonies are not performed by the Clerk’s Office.

  • Fee: $30.00
  • Certified copy of marriage license: $2.50
  • License expires 60 days from date of issuance.
  • Both parties must be present.
  • Valid photo ID required.
  • Must be 18 years of age.
  • Full names of parents are needed.

Military DD-214

The DD-214 is filed in the Circuit Court Clerk’s Office of the city or county where you reside. Please bring the original or an authenticated copy. There is no fee to file a DD-214.

Notary Public

Applications for an appointment of Notary Public are available on the Commonwealth of Virginia website.

Probate & Qualifications

Please call the Clerk’s Office to set up an appointment to probate a will and/or qualify as a personal representative of an estate and to obtain information that will be needed by the Clerk. The original will must be brought to the Clerk’s Office. Any person probating a will or seeking qualification on an estate must have an estimate of the value of all assets owned by the decedent. Please bring a copy of the death certificate.

Secure Remote Access for Land Records

Secure remote access is available for land records beginning January 1, 1993. To register for access to the Records Management System, you can download and complete the application: 
RMS Subscriber Application.

RMS fees are as follows:
1. Individual User Account: $50.00/month ($300.00/semi-annually or $500.00/annually - six month minimum required)
2. Multiple User Account: $200.00/month (includes 5 users - $1,200.00 semi/annually or $2,200.00 annually - six month minumum required)

Virginia's Judicial System

Please see the Supreme Court of Virginia’s (SCV) website for information on the Virginia judicial system, information on jury service, and additional details concerning the Cumberland County courts.

Vital Records

Applications to request birth or death certificates from the Office of Vital Records are available at the Clerk’s Office. More information and the application can also be found on the Virginia Department of Health's website.

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Contact the County

1 Courthouse Circle
P.O. Box 110
Cumberland, VA 23040

(P) 804-492-3800
(F) 804-492-9224